Pay and Reimburse Students

Salaries, wages, fellowship stipends to students, and payments for work performed by students are generally taxable and processed through Payroll. All other types of payments are submitted through either a Payment Request eForm or through a Student Prize and Award eForm and processed through Accounts Payable.

How to Pay Students

Activity	Payment Approach	Paperless Payment Options*	Paper Payment Option
Awards and Prizes (7003)	Student Prize & Award eForm	Student Digital Payment** or International Wire	Pick-up Check
Business Expenses (on the College's behalf)	Payment Request eForm , Business/Travel	Student Digital Payment** or International Wire	Pick-up Check
Group Activities	Payment Request eForm , Business/Travel	Student Digital Payment** or International Wire	Pick-up Check
Independent Work	Next Gen JobX & TimesheetX Student Employment System	Payroll Direct Deposit or U.S. Bank Focus Card	Payroll Check
Undergraduate Student Internships (7002)	Payment Request eForm , Other Payment	Student Digital Payment** or International Wire	Pick-up Check
Prizes from a Competition (7003)	Student Prize & Award eForm	Student Digital Payment** or International Wire	Pick-up Check
Undergraduate Student Fellowships (7005)	Payment Request eForm , Other Payment	Student Digital Payment** or International Wire	Pick-up Check
Graduate Student Fellowship (7005)	General Request eForm HR/Payroll/Tax Reporting Submittal	Payroll Direct Deposit or U.S. Bank Focus Card
Undergraduate Student Senior Thesis Research (7005)	Payment Request eForm , Other Payment	Student Digital Payment** or International Wire	Pick-up Check
Undergraduate Student Special Projects (7002/7005)	Payment Request eForm , Other Payment	Student Digital Payment** or International Wire	Pick-up Check
Undergraduate Student Study Abroad (7002/7005)	Payment Request eForm , Other Payment or Business/Travel	Student Digital Payment** or International Wire	Pick-up Check
Travel Expenses (on the College's behalf)	Payment Request eForm , Business/Travel	Student Digital Payment** or International Wire	Pick-up Check

*Paperless payment options are the preferred method of payment. **Student Digital Payments is the default payment method for all non-Payroll payments.

Last Updated